RIDGEWOOD YMCA

FINANCE + ADMINISTRATIVE ASSISTANT

JOB TITLE: Finance & Administration Assistant
BRANCH: Oak Street
LOCATION: Ridgewood, NJ
REPORTS TO: Human Resource Specialist
SALARY: $50,000-$55,000

OUR CULTURE: 
At the Ridgewood Y, our mission and core values come to life through our culture. Guided by our four pillars—caring, honesty, respect, and responsibility—we live our cause of strengthening communities with purpose and intentionality every day. As a nonprofit charitable organization, we have been committed to serving youth, adults, and families across Northern New Jersey and the Camp Bernie area since 1902, as part of the worldwide YMCA movement. Through programs focused on youth development, healthy living, and social responsibility, we create meaningful connections that build spirit, mind, and body for all. Our team is dependable, hardworking, and always ready to roll up our sleeves to get the job done. We believe in the power of diversity, collaboration, and showing up for one another—because together, we are stronger. If you’re looking to make a difference and be part of a mission-driven team, the Ridgewood Y is the place for you! The Ridgewood YMCA is an equal opportunity employer. We believe our strength lies in our diversity and are committed to being an inclusive organization. We welcome applicants from all backgrounds and walks of life.

BENEFITS: 

  • Complimentary membership to the Ridgewood Y for you which includes access to pools, fitness centers, and group fitness classes
  • 50% discount on programming and events
  • Health, vision, and dental insurance
  • Paid vacation, sick, and bereavement days
  • Flexible work schedule
  • Retirement Savings & 403(b) Smart Account after eligibility requirements are met

POSITION SUMMARY: The Finance & Administration Assistant supports the work of the Ridgewood YMCA and YMCA Camp Bernie, nonprofit charitable organizations dedicated to strengthening the community through youth development, healthy living, and social responsibility. Under the direction of the Chief Financial Officer (CFO), the Finance & Administration Assistant ensures the efficient day-to-day operation of the administrative office. This role is responsible for managing office systems, coordinating administrative processes, maintaining accurate records, and providing support to both the Finance and HR Department.

JOB FUNCTION:

  • Perform accounts payable functions and ensure all invoices are payments are accurately recorded.
  • Manage accounts payable schedule.
  • Review POs to ensure the required documentation is attached before it is approved.
  • Make daily cash and check deposits at the bank; perform daily cash, check, and credit card reconciliations; and document and enter journal entries monthly.
  • Assist with monthly budget reports.
  • Ensure accurate records of credit card and expense transactions.
  • Assist in month end close and run requested reports.
  • Maintain account records, contracts, and payments.
  • Maintain confidentiality and compliance with organizational policies and accounting standards.
  • Assist with year-end audits.
  • Manage office supplies, equipment, leases, and other general office needs.
  • Assist CFO with schedule, meetings, and misc. projects.
  • Assist with HR function as needed.
  • Other duties as assigned.

QUALIFICATIONS:

  • Bachelor’s degree in business or related fields preferred.
  • 1-year of related experience preferred.
  • Organizational skills is a must.
  • Experience with Oracle Netsuite is a plus.
  • Proficient with Microsoft Office, specifically Excel.
  • Ability to prioritize, multi-task and meet deadlines, while maintaining high degree of accuracy and attention to detail.
  • Fundamental accounting knowledge.
  • Ability to exercise discretion, maintain confidentiality and apply independent judgment.
  • Excellent verbal and written communication skills.
  • Valid NJ Driver’s License, acceptable driving record, and valid NJ Motor Vehicle Insurance.

WORK ENVIRONMENT AND PHYSICAL CONDITIONS:

  • The physical demands outlined in this job description are crucial for successfully performing the essential functions of this role. These demands are representative of those that must be met by an employee. We are committed to making reasonable accommodations to enable individuals with disabilities to perform these essential functions.
  • Ability to high-pace environment.
  • Flexible working schedule.
  • Ability to work outside normal business hours as needed.
  • Ability to speak concisely and effectively communicate.
  • Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency.
APPLY HERE